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Polska, Kraków,

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Ukraine, Kyiv,

TENDER PROCEDURES 2017-11-29 23:01:43

 

Tender procedures - buying of goods, services and works for government bodies and state companies using the Prozorro electronic procurement system.

The Prozorro e-government procurement system was developed in 2015  by Transparency International, an international organization that combats corruption and research corruption levels around the world, with the participation of a team of volunteers, activists and institutions of Ukrainian civil society.

Government procurement, which was previously associated with corruption, has reached a new higher level, thanks to the Prozorro electronic procurement system, which provides:

  • Saving budget funds, which are also formed from the expense of taxpayers;

  • Equal conditions for all participants and customers;

  • Openness to the public;

  • The increase in business income due to the growth in sales.

Taking part in tenders, suppliers have a unique opportunity to expand the market for their products, and the organizers of tenders - to purchase goods, works and services by competitive prices.

 

Prozorro official data table (2015 year)

Number of tender organizers

Planned purchase amount

Number of tender procedures

Number of participants

Average number of bids

Saving

25.06 thousand

508.86 billion UAH.

697.24 thousand

91.61 thousand

2.44

17.93 billion UAH.

 

 Prozorro's state tenders are a sequence of actions organized by the customer of tenders aimed to competitive selection of participants in order to determine the winner of tenders. State tenders in accordance with the Law "On public procurement" are held in case the cost of the subject of procurement of goods and services equals or exceeds 200 thousand UAH, and works - 1.5 million hryvnia. And for customers in certain areas of the economy, these boundaries are increased and amount to 1 million UAH for goods and services, and for work 5 million UAH, respectively.

 

The law defines three types of state tenders:

  1. Open bidding is the main procurement procedure in which at least two participants must submit their bids. In open bidding, all interested suppliers can participate.
  2. Competitive dialogue is the rarest procedure that is applied if the customer cannot determine the necessary technical, quality characteristics of the works or determine the type of services, and to make an optimal purchasing decision, it is necessary to conduct negotiations with the participant.
  3. The negotiation procedure is used by the customer as an exception and consists in concluding a procurement contract with the participant after conducting negotiations with one or several participants. The negotiation procedure is mainly used in the absence of competition in a particular market, when the customer twice cancelled the tender through the absence of a sufficient number of participants, as well as in other cases provided for by the Law.

Subliminal tender in the PROZORRO system is a kind of tender procedures that are carried out by the customer in case the cost of the subject of procurement of goods and services is less than 200 thousand hryvnia, and work is less than 1.5 million UAH. And for customers in certain areas of business with pre-threshold purchases, the cost for goods and services should be less than 1 million UAH, for works - less than 5 million UAH.

Despite the fact that pre-threshold trades in the PROZORRO system are limited by the relatively small budget of tenders, however, their holding takes less time, it is required, and unlike state tenders, less variety of references and other documents.

The advantage of commercial tenders using the principles and developments of the PROZORRO system, in contrast to the state, is that the customer may not only be a state or municipal organization, but also any commercial structure. Commercial tenders are subject to separate regulations and have a simplified form, a minimum package of documents and a short time for procurement. At the same time, they help to find a better product at a lower cost, which increases the level of competition and business efficiency.

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