Change the legal address of the company in Ukraine

Change of legal address is a necessary registration procedure when the company change the location of its main assets, office, etc.

The concept of "legal address" refers to the actual location of the company and the tax address on which official correspondence is performed.

Participants of the company (shareholders) determine the location of the legal and could specify it in the Statute. Accordingly, when an address was changed, it must be registered.

Registration of changes of the legal address performs at the location of the company.

Our company provides legal services for registration of legal address changing.

The term of service from 2 working days.

Additional costs:

UAH 740 (as of January 1, 20221) - administrative fee for state registration of changes;

From UAH 600 - notarization of 1 power of attorney;

From UAH 800 (depending on the number of participants) - notarization of the Statute (if necessary);

From UAH 800 - notarization of the Protocol on amendments;

UAH 200 - notarization of 1 copy of the passport;

negotiable - translation services with notarization.

Required documents for registration:

Extract from the Unified State Register of Legal Entities and Individual Entrepreneurs;

Protocol of the General Meeting of Participants;

Charter, Statute;

Copies of passports and identification numbers of participants;

Powers of attorney;

Information about the new location;

Extract or other documents from the trade, banking, court register, etc., confirming the registration of a legal entity - a non-resident in the country of its location (for a non-resident).

Benefits for the client:

• Individual approach;
• Competence and high level of service provision;
• Free consultation on related to the change of address issues;
• Save time - our lawyers prepare the whole package of documents;
• Guaranteed quality of services provided.

Additional legal services:

1. Reissuance of licenses or permits. After changing the legal address, certain licenses and permits need to be reissued, otherwise, the entity may be held liable.
2. Making changes to the register of intellectual property rights. The presence of a registered trademark patent for the invention of an industrial design or utility model requires the inclusion of relevant information in the register and its updating.
3. Obtaining an Extract from the register of VAT payers or the single tax - these documents are required for the conclusion of contracts and participation in tenders.
4. Providing a legal address - assistance in obtaining the required legal address for the client.
5. Updating information in state registers - after changing the legal address in the USR in some cases is needed to update the address in these registers.

Legal aspects

The procedure of state registration of change of legal address is carried out in accordance with the Law of Ukraine "On State Registration of Legal Entities, Individual Entrepreneurs and Public Organizations" of May 15, 2003 No. 755-IV.

In accordance with Part 1 of Art. 93 of the Civil Code of Ukraine, the location of the legal entity is the actual place of activity or location of the management office.

In Art. 45 of the Tax Code of Ukraine states that the tax address is the location of the legal entity which is contained in the register.

Communication or reporting with the territorial subdivision of controlling bodies is passed by such address.

It is important to indicate the actual legal address in the register because interaction with the state organs takes place through it.

The potential negative consequence of dissimilarity of the actual address with legal  - is the complexity of tax accounting and the inability to communicate quickly with government institutions, which as consequences can lead to fines and inspections.

The first stage of the change of the legal address is the holding of the general meeting of the participants, which certify the decision on the change by their Protocol. This is followed by direct registration.

When changing the legal address, the data in the tax authority and statistical bodies are updated accordingly. If necessary licenses and permits should be reissued. 

Frequently Asked Questions (FAQ):

To which body must be sent tax reports and pay taxes after a change of location?

By the end of the year, the reports are submitted to the controlling body at the previous address, from the following year - at the new address.

Do businesses that use cash registers need to re-register with the supervisory authority?

No, the State Tax Service re-registers by itself.

What should I do if the street or city name is changed?

The legal address needs to be re-registered.

Is it necessary to submit the form ‘№ 20- ОPP’ when changing the legal address?

Yes, it is necessary. In accordance with the Procedure for accounting of taxpayers and fees approved by order of the Ministry of Finance of Ukraine, such notification shall be submitted within 10 working days from the date of change of legal address. In this case, if such changes are subject to state registration, the beginning of the 10-day period is the date of state registration of changes.

In what term it is necessary to re-register the legal address after the change of the actual?

The legislation does not set a clear deadline, but differences between the actual and legal address in some cases can lead to violations of tax legislation.

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